Fill every batch without chasing parents.
A counselling assistant that qualifies the student, checks live batch seats, books the demo class, explains the fee plan, and runs the admission follow-up that decides whether they actually enrol.
The gap
What an unanswered message actually costs.
Numbers from the businesses we deployed into, not from a landing-page generator.
4 hrs
counsellor time per day
Spent repeating the same fee structure.
2.7×
demo-to-enrolment lift
When follow-up runs within 24 hours, every time.
82%
of queries are repeats
Timings, fees, syllabus, faculty, batch strength.
Admission season breaks the counselling team
Three counsellors, four hundred enquiries a week, and the same six questions asked in eleven different ways.
Demo classes get booked and then forgotten
A parent books on Tuesday, nobody reminds them, and Saturday's demo hall is half empty while the waitlist sits idle.
Nobody knows which batch has seats left
Two counsellors sell the last seat in the same JEE morning batch, and someone has to make an awkward call.
Front desk simulator
Talk to Meera. Watch the workflow run beside it.
This is the production engine, not a video. Type naturally, change your mind, be vague — and watch each n8n node fire as the requirement gets captured.
Meera
Admissions Desk · Vertex Academy
Capturing requirement
0 turns · 0 nodes executed
- —Website Chat TriggerTrigger
waiting
- —AI Agent — CounsellorAI
waiting
- —Vector Store — CoursesAI
waiting
- —Data Table — BatchesData
waiting
- —Calendar — Demo SlotAction
waiting
- —CRM — Create EnquiryData
waiting
- —WhatsApp — Send PackAction
waiting
- —Wait → Post-demoWait
waiting
Try it out of order
Answer three questions in one sentence. The agent harvests every slot it can and only asks for what is left.
Try being difficult
Vague answers, typos, changing your mind. The reprompt is designed to stay useful rather than repeat itself.
Try the escalation
Pick the most urgent option and the run branches to the human-handoff path instead of completing the booking.
Walkthrough
See a real run, end to end.
Watch it run
One enquiry, one demo booked, zero counsellor time
A parent's 10pm Instagram DM turned into a qualified profile, a batch recommendation with reasoning, and a Saturday demo seat.
Modules
Four modules. Turn on the ones you need.
Each is an independent n8n workflow sharing one data layer, so you can start with booking alone and add inventory or follow-up later without a rebuild.
Counselling Assistant
Qualifies the student — class, board, target exam, current performance — and recommends the right batch instead of the most expensive one.
- Grade, board, stream and target-exam capture
- Diagnostic question set to gauge current level
- Batch recommendation with a written reason the parent can read
- Scholarship and entrance-test eligibility routing
The n8n workflow
Five stages, visible end to end.
Exported as importable JSON. Open it in your own n8n instance, change a prompt, add a node — it stays yours.
- 01
Enquire
Website chat, WhatsApp, Instagram DM or a walk-in QR code — every enquiry enters the same pipeline.
- Webhook
- WhatsApp Trigger
- 02
Counsel
The agent qualifies grade, board, target exam and current level, then recommends a batch with reasoning.
- AI Agent
- Vector Store: syllabus
- Structured Parser
- 03
Check seats
Live seat counts are read before any batch is offered, with waitlist fallback when a batch is full.
- Data Table: batches
- IF: seats > 0
- Waitlist
- 04
Book demo
Demo slot reserved, Zoom link or centre address issued, parent and student both notified.
- Calendar
- Zoom
- 05
Convert
Post-demo nurture, fee explainer, payment link, and instalment reminders through the whole term.
- Wait
- Razorpay
- Schedule Trigger
Integrations
Wired into what you already run.
Anything with an API, a webhook or a calendar sync. These are the connectors this vertical uses most.
Questions
The ones that actually get asked.
Fee structures live in a data table, not in the prompt. The bot reads the current plan, the instalment options and any active scholarship rule, so it cannot quote last year's number.
Get through admission season without hiring for it
Send us your batch sheet and fee structure. We'll have the counselling bot answering real enquiries in under a week.